🔒 Privacy Policy

1. Information We Collect

Automatically Collected Data

• Discord IDs: User IDs, Server (Guild) IDs, Channel IDs, Role IDs, and Message IDs as provided by Discord's API
• Server Configuration: Bot settings, prefixes, enabled modules, role assignments, and channel configurations
• Usage Data: Command usage, feature interactions, and error logs for service improvement
• Authentication Data: Discord OAuth tokens and JWT tokens stored locally in your browser for dashboard access

Message Content

• Moderation Features: Message content is temporarily accessed for automoderation, spam detection, and content filtering
• Logging Systems: Message content may be logged for audit trails when logging features are enabled
• Ticket Systems: Messages within ticket channels are processed to generate transcripts
• Interactive Components: Form submissions, button interactions, and modal responses

Optional Data Collection

• Custom Data: Information you voluntarily provide through forms, surveys, or support requests
• Reports and Feedback: Data submitted through reporting systems or feedback mechanisms

2. How We Use Your Information

Core Bot Functionality

• Providing moderation tools and automated moderation systems
• Managing server configurations and user permissions
• Processing interactive components (buttons, select menus, modals)
• Generating logs, reports, and audit trails
• Operating ticketing and support systems

Service Improvement

• Analyzing usage patterns to improve features and performance
• Debugging errors and troubleshooting technical issues
• Developing new features and enhancements
• Monitoring service health and stability

Communication

• Responding to support requests and inquiries
• Sending important service updates and security notices
• Providing technical assistance and troubleshooting

3. Data Storage and Security

Storage Practices

• Minimal Storage: We store only the data necessary for bot functionality
• Temporary Processing: Most message content is processed in memory and not permanently stored
• Configuration Data: Server settings and configurations are stored in secure databases
• Local Storage: Authentication tokens are stored locally in your browser, not on our servers

Security Measures

• Data encryption in transit and at rest
• Regular security audits and updates
• Access controls and authentication requirements
• Secure hosting infrastructure

Data Retention

• Configuration Data: Retained until bot is removed from server or deletion is requested
• Logs and Transcripts: Retained according to server settings, typically 30-90 days
• Error Logs: Retained for up to 1 year for service improvement purposes
• Temporary Data: Processed data is automatically purged within 24 hours

4. Data Sharing and Third Parties

Discord Integration

• Colbo operates through Discord's API and is subject to Discord's Privacy Policy
• Data is processed in accordance with Discord's Developer Terms of Service

No Commercial Sharing

• We do not sell, rent, or trade your personal information
• We do not share data with advertisers or marketing companies
• We do not use your data for targeted advertising

Legal Requirements

• We may disclose information if required by law or legal process
• We may share data to protect our rights, property, or safety
• We may share data to prevent fraud or security threats

5. Your Privacy Rights

Access and Control

• Data Access: Request information about what data we have collected about you
• Data Deletion: Request deletion of your personal data (subject to operational requirements)
• Data Correction: Request correction of inaccurate or incomplete data
• Service Removal: Remove Colbo from your server to stop data collection

Dashboard Controls

• Configure logging and data retention settings through the web dashboard
• Enable or disable specific data collection features
• Manage user permissions and access controls
• Export or delete stored configurations

6. Cookies and Local Storage

• Authentication Tokens: JWT tokens are stored in browser localStorage for dashboard access
• Session Management: Temporary session cookies for login state management
• Preferences: User interface preferences and settings
• No Tracking: We do not use cookies for advertising or cross-site tracking

7. International Data Transfers

• Data may be processed and stored in various geographic locations
• We implement appropriate safeguards for international data transfers
• Data processing complies with applicable privacy laws and regulations

8. Children's Privacy

• Colbo is not intended for children under 13 years of age
• We do not knowingly collect personal information from children under 13
• If we become aware of such collection, we will delete the information immediately
• Parents or guardians may contact us to request deletion of their child's information

9. Changes to This Privacy Policy

• We may update this Privacy Policy from time to time
• Changes will be posted on this page with an updated "Last updated" date
• Significant changes will be communicated through our support channels
• Continued use of Colbo after changes constitutes acceptance of the updated policy

10. Contact Information

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

• Support Server: https://discord.gg/speedy
• Data Requests: Contact us through our support server for data access, correction, or deletion requests